Digital narcotic logs for ASCs
Ensure regulatory adherences
PreferredMD allows you to generate official narcotic log reports with electronic signatures for regulatory agencies, state, or DEA inspections and audits — all at the click of a button.
Our secure, HIPAA-compliant cloud storage maintains digital records for the DEA's two-year retention requirement.
Maintain comprehensive audit trails with detailed records of all edits and modifications.
Real-time tracking and reconciliation
Monitor narcotic counts in real-time with instant discrepancy alerts.
Set custom par levels for each medication and receive automatic alerts before critical stock shortages occur.
Prevent stockouts with proactive inventory management notifications.
Seamlessly reconcile narcotic counts with EMR systems.
Eliminate end-of-day error investigations with continuous monitoring.
Track all types of interactions: dispensing, stocking, removing expired medication, patient administration, and more.
Customize interaction types to match your facility's workflow.
Enhanced security and accountability
Enforce two-signature verification for all narcotic transfers.
Set granular permission levels to control system access.
Automatically record timestamps and user details for every interaction.
Receive instant alerts for missing signatures.
Prevent count manipulation with mandatory reconciliation at each entry.
Track Narcotics transfer between providers
Managing narcotic transfers between providers creates administrative burden and increases the risk of documentation errors. Paper records are easily misplaced and time-consuming to maintain. PreferredMD simplifies the process enabling you to manage anesthesia provider narcotic records automatically.
Frequently asked questions
Violations of the Controlled Substance Act can result in escalating penalties such as a letter of admonition, a $10,000 fine per individual violation, suspension or revocation of DEA registration, and potentially even prison sentences.
Every three years.
Paper logs manual entries:
- Increase the risk of human error
- Enable log manipulation/entry modification.
- Lack of a comprehensive auditable trail
- Have limited access controls
- Require cumbersome storage of years of records for inspections
- Provide overall suboptimal security, traceability, and accountability compared to a modern digital logging solution.
- Can easily result in discrepancies/drug diversion/other violations that can go undetected.
By relying on such outdated documentation methods, surgical facilities can fall out of compliance with the DEA's stringent substance handling standards.
A digital system allows for secure, authenticated user access and activity tracking, creating a comprehensive audit trail that captures every narcotic-related movement with detailed records of quantities, personnel involved, timelines, and patient administration.
Most importantly, all narcotic records are centralized and readily available to generate detailed reports demonstrating rigorous monitoring practices that meet DEA's standards when inspected.
